PAYROLL

When do I get paid?
Staff are paid on a bi-weekly basis. Checks will be available to be picked up in Human Resource Services in Lommasson 252 every other Thursday. Please review the Staff Payroll Schedule for a calendar of dates. Staff that have elected direct deposit will have their pay deposited to their accounts every other Wednesday.

Administrators and Faculty are paid on a monthly basis. Students are paid on a semi-monthly basis.  Checks will be available to be picked up on the 2nd working day of the month in Human Resource Services. Please review the Administrative, Faculty and Contract Professional Payroll Schedule for a calendar of dates, or if you're a Student Employee, the Student Pay Schedule. Administrators, faculty, and students that have elected direct deposit will be paid the first of each month. Generally, if the first of the month falls on a Saturday your deposit will be posted to your bank account on Friday. If the first of the month falls on a Sunday, your deposit will be posted on the following Monday. For those individuals that do not have direct deposit, checks will be available to be picked up on the 2nd working day of the month in Human Resource Services.

When can I pick up my check?
Pay checks for staff are available for pick up at Human Resource Services from 8:00 a.m. to 5:00 p.m. on the Thursday following the regular Wednesday pay day. These checks are not mailed.

Faculty can pick up their checks at Human Resource Services from 8:00 a.m. to 5:00 p.m. on the second working day of each month. These checks are not mailed.

NOTE: You must show a picture identification card (driver's license or Griz Card) to receive your paycheck. Since only you are authorized to receive your check, your check will only be distributed to you with appropriate identification.

If you have submitted an Electronic Funds Transfer (direct deposit) form, your check will be directly deposited to your bank account.

How do I sign up for direct deposit?
Direct Deposit Forms can be printed and are also available at Human Resource Services in Lommasson 252.

To sign up for direct deposit, employees paid on a monthly basis need to submit the form to Human Resource Services by the 15th of the month; bi-weekly paid employees need to submit the form at least 8 working days before pay day. Since the bank needs time to verify the routing and account numbers, the direct deposit process will begin with the second paycheck after a direct deposit card has been submitted to Human Resource Services provided the above deadlines are met.

When are checks deposited into my bank?
Administrators, faculty, and students: The first working day of each month, the actual time of day depends on the banking institution.

Staff: Every other Wednesday, the actual time of day depends on the banking institution.

Can I get an advance on my paycheck?
Advance payments are not permitted under University policy.

What happens if I am not paid according to schedule?
Monthly paid employees who do not receive pay due to late paperwork submissions or some form of error in the payroll process can receive an Interim Check. Human Resource Services must receive completed hiring paperwork and an interim check request from your department by the 8th of the month. An Interim Check ($50 minimum) can be issued on the 15th. Interim checks must be picked up at Human Resource Services after 1:00 P.M. on the 15th. Because you must provide photo identification and sign for the interim check, it cannot be mailed or deposited to your bank account. Employees on a bi-weekly pay schedule will have any necessary corrections made on their next scheduled bi-weekly check, a correcting check will not be issued.

Can I get a copy of my earnings statement?
Administrators, faculty, staff and students may view and print their earnings statements by logging onto Cyberbear. For work-study available balances, contact the Financial Aid Office.

What are the deductions listed on my earnings statement?
See the Sample Earnings Statement for detailed descriptions.

Can I get a copy of my W-2?
W-2 forms for the previous year are available for pick up from Human Resource Services, usually during the third week of January. If your form is not picked up by the last week of January, it will be mailed to your last known address, as listed in Human Resource Services. Special Note: There is a $5.00 fee assessed for all duplicate W-2's.  You may also print a copy of your W-2 by logging onto Cyberbear.

What address do you have for me? And, if it is wrong, how can I change my address?
You can view your current address and make any necessary changes to it via the Cyberbear.

How can I change my name or correct the spelling of my name?
Please fill out a Change of Name Form and send it or deliver it in person to Human Resource Services. If your name change is due to marriage, divorce, or a legal change of name, HRS must view your new Social Security card bearing the new name before the change can be processed.